EU and non-EU non-profit organizations organizing events (training, seminar, conference, annual congress or similar event) in Belgium have to deal with VAT.
Managing VAT obligations correctly can help your organization to optimize its revenues. (VAT cannot be a final cost for your organization). Otherwise, non-compliant organizer faces risks involving payment of VAT, possible penalties and late payment interests.
VAT in your relation with participants
Right of admission to events such as conference and seminar is subject to VAT in Belgium, the country where the event takes place (art. 53 and 54 of VAT Directive).Re-invoicing of catering services, hotel accommodation costs, guide-tour, etc. is also subject to local Belgian VAT (at different VAT rates). Your organization should therefore normally be VAT registered in Belgium and charge local VAT.
Your organization should pay attention to Belgian VAT rules : VAT registration process, mandatory mentions on invoices, filing periodical VAT return, books, registers and records, tax period and VAT returns, payment of VAT to local Treasury, VAT deregistration process, etc.